Organization Name
Contact Name
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This needs to be the name and contact information of the person who will be on site at the event. This individual must be available during the entire event.
First Name
Last Name
Email
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Phone
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(###)
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####
Instagram Account
Facebook Account
Group Description
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Please provide 1 to 2 sentences about your group that can be used to highlight and share the event.
What type of activity is it?
If you selected "Other Cultural Activity", please provide a description below
What kind of space do you need?
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Small, open space in the park
Large, open space in the park
1-2 six foot tables and chairs
3-4 six foot tables
Activity Description
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Please use 2-3 sentences to describe the activity. Please let us know about any safety concerns in particular. Will anything be thrown or kicked, for example?
Cultural Significance
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Please explain in 1 - 2 sentences, the cultural or personal significance of this activity.
What age level will be able to particpate?
How many people can participate at a time?
What is the timing of this activity?
Is this an activity that can be open throughout the event, where people can drop in as they explore the park, or is it an event that will need scheduled start and stop times?
Scheduled Activities: How long will each session be?
Scheduled Activities: How many times would you like to hold the activity?
Additional Information and Limitations
Applicants are responsible for staffing the activity and providing their own materials. Are there any limitations to the activity due to cost of materials or number of volunteers? Can you only participate during certain hours of the event? Please provide any information that you think we will need.
Material Costs
The AAPI Commission, as part of the Office of Human Rights and Equity, is covering the cost of materials that can be ordered ahead of time. Please provide descriptions and quantities of materials, and optionally, a link to purchase them. Extra materials will be stored in the upcoming AAPI Cultural Center.
Photo / Video / Recording Release
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On behalf of my organization, I understand that Inner Arbor Trust may have professional photography and videography on site during the event. On behalf of my organization and/or myself, I grant permission to the Inner Arbor Trust, and their agents and employees the irrevocable and unrestricted right to reproduce the photographs and/or video images and/or recordings taken of me, my organization, and any performers associated with my organization for the purpose of publication, promotion, illustration, and cultural documentation, in any manner or in any medium. I hereby release the Inner Arbor Trust, and their officials, officers, employees, and legal representatives from all claims and liability relating to said images or video, without any compensation.
Conduct Agreement
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The 2025 AAPI Festival expects performers, parents, teachers, and others associated with the performers to conduct themselves in a manner that contributes to creating a positive experience for all performers and for our guests. Participants should maintain professionalism at all times - all performers, including children, are expected to meet the requirements of the venue for performer conduct. Common courtesy and respect are essential to the success of the 2025 AAPI Festival. Management expects all performers to behave professionally and understand that they are coordinating with hundreds of other performers and staff throughout the day and extend courtesies and cooperation with management as we coordinate performances. Performers agree to be timely, follow directions, stay quiet backstage, and adhere to safety standards. All organizations agree to require any parents, family, or guests of performers to maintain professionalism and courtesy.
Diversity, Inclusion, Equity, Belonging, and Nondiscrimination Policy
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The mission of the Inner Arbor Trust, Inc. (“Trust”) is to promote and nurture a park in a unique natural setting for a variety of arts and culture experiences that enrich the entire community. To achieve this mission, everyone must be welcomed into the organization, and the Trust must act to achieve its commitment to diversity, inclusion, equity, and belonging.
The Trust is committed to being and remaining a dynamic organization that welcomes and celebrates the values of diversity, inclusion, equity, and belonging, and holds itself to anti-racism and anti-bias standards. The Trust is committed to welcoming and celebrating all individuals without bias or prejudice related to race, color, gender, age, national origin (ancestry), religion, creed, disability, marital status, military status, sexual orientation, gender identity or gender expression. The Trust is committed to promoting diversity and inclusion in leadership, volunteers, staffing, artistic partners, community partners, audience, and representation on stage. The Trust is an organization founded by the community to support and celebrate the whole community, and every employee, every volunteer, and every audience member should feel comfortable being their authentic selves in the organization and in our physical space.
The Trust requires that all partners, vendors, exhibitors, and other organizations working with the Trust commit to exhibiting respect for all staff members, volunteers, guests, and other visitors at Merriweather Park at Symphony Woods. All partners, vendors, exhibitors, and other organizations working with the Trust will be required to adhere to the following:
I/We] understand and have reviewed the Inner Arbor Trust, Inc.’s Diversity, Inclusion, Equity, Belonging, and Nondiscrimination Policy. [I/We] understand that to partner, vend, exhibit, or otherwise participate in an event held by Inner Arbor Trust, Inc. [I/we] must agree to abide by the Trust’s requirement that all individuals will be treated with respect and dignity, and that [my/our] actions onsite will be in compliance with the policy.
Activity Guidelines
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Merriweather Park at Symphony Woods is an outdoor venue. Please plan your activity and costuming accordingly as events will take place rain or shine.
Each participant in your group will need to sign a waiver in order to participate. These will be collected after approval of your participation.
Organizations are responsible for adhering to scheduled arrival, check in, and call times.
Please do not use glitter, confetti or any other material that will be left behind.
I have read and agree to the performance guidelines.
Authorization
*
I hereby certify that the named person(s) is authorized to submit an application on behalf of the organization.
First Name
Last Name
